City of Austin Performance Report 2014-15

Percent of CIP Spending Plan Achieved

Measure Description
This measure tracks the progress of acquiring, constructing, and enhancing parkland through Capital Improvements Program (CIP) projects by comparing the spending plan estimate to actual expenditures. The Parks and Recreation Department’s (PARD) spending plan achievement is directly correlated to the sequenced completion and current status of CIP projects.
Calculation Method
This measure is calculated by dividing the amount of CIP expenditures in a fiscal year by the CIP spending plan estimate which is provided at the beginning of the fiscal year.
FY 2014-15 Results
For the fiscal year ending on September 30, 2015, PARD spent $23 million of the $26 million outlined in the spending plan, resulting in 88% of spending plan achieved, exceeding the department’s goal of 85%.
Assessment of Results
The goal for this measure was 85% and reflected anticipated CIP expenditures of approximately $26 million. PARD’s CIP spending in FY 2014-15 was $23 million, or 88% of the CIP spending plan. CIP actual spending was less than the spending plan estimate due to some key projects requiring additional time for public engagement phases of project implementation. These projects included Zilker Metro Park – Phase 1 Improvements, Zilker Metro Park – Maintenance Barn, and Zilker Metro Park – Barton Springs Bathhouse Renovation, and are representative of the types of projects that have pushed design and construction schedules into future years. Major CIP projects for the Department that had spending in FY 2013-14 included: Auditorium Shores Improvements, Land Acquisition – Country Club Creek and Northern Walnut Creek Trail – Phase 1 to name a few. Since FY 2011-12, performance for this measure has improved due in part to trained staff who have been able to establish more accurate spending plans for the Department’s capital projects and continued mission of advancing capital projects, making meaningful improvements to Austin’s parks and recreation infrastructure. The current year performance of 88% represents a slide back to normalcy on the spending as the bulk of projects are in the design and preliminary phases.
Image of Bartholomew Pool
Next Steps
To aid in the increased project level anticipated for FY 2015-16, the Department is focused on cultivating positive adjustments to internal systems to more efficiently administer project initiation, implementation, and close- out. PARD CIP will continue utilizing the City of Austin Public Works Department project management model for large- scale projects which enables PARD CIP to utilize project management best practices. 
Additionally, strategic staffing, resource allocation adjustments, and continuing to increase the use of city-wide service agreements for construction trades (electrical, plumbing, playscapes, etc.) are ways to expedite project delivery with a renewed focus on implementation as the unit ramps up for construction on a number of high profile projects.
Contact Information
For more information contact Marty Stump, Assistant Director, (512) 974-9460.