Percentage of available reservations filled at City-owned cultural spaces

Status

The Parks and Recreation Department's service model provides access to spaces within the park system for community use.
The Museums & Cultural Programs Division has facilities where they offer both free access to the use of cultural and historic spaces through partnerships and co-sponsorship agreements and provide access to these cultural and historic spaces for a nominal fee.
It is important to note that facility usage at cultural centers is a relatively new metric that the Department is tracking. PARD intends to use this information to evaluate the equitable distribution and access to public spaces, specifically cultural and historic areas owned by the City of Austin.

Trending

Historically, the data shows that in fiscal years 2017 & 2018, PARD experienced higher facility reservation rates; this is due to minor facility repairs, which led to fewer facility closures due to maintenance and repair needs. The outcome was more available days for operations.
In 2019, the Department's facility rentals dropped down to 56%. Although the rate might seem low to some, this indicates higher facility use for the Department's programs through co-sponsorships and collaborations. These collaborations reflect partnerships between the city and community organizations and non-profits at no cost to the organization.
2020's outcomes dipped by 10 points ending at 46%. This was due to the pandemic coupled with already existing planned facility closures. Modified operations narrowed the pool of available spaces for public use. 2021 also saw limited reservations due to COVID modifications and closures. 
The next couple of years marks an exciting time for the PARD Museums & Cultural Program facilities as they are slated to have several improvements which will enhance the user experience on an individual facility rental level to a community level through special events and programs.
Note: to see the underlying data for this chart, please select the "View Source Data" link to the left.

Additional Measure Insights

This strategic measure aligns with Our Parks Our Future Strategy D—Align programs with community interest.
Action Item #3—Increase the number, diversity, and equitable distribution of arts and cultural programs being offered through the City of Austin Parks and Recreation Department.
Participants of the Our Parks, Our Future community engagement process identified the need for more cultural and arts programming throughout the park system.
Heading into the new Fiscal Year for 2021, the Austin Parks and Recreation Department will continue to engage the community in exploring and appreciating art in public parks and cultural spaces by participating in the city-wide Art in Public Places (AIPP) Program.
Austin’s AIPP Program was established in 1985 and invites local and nationally known artists to help represent the local values and cultural history of Austin through art.  AIPP is funded through capital improvement projects and includes locations such as recreation centers, cultural centers, libraries, the airport, the convention center, police stations and along the streets.
There is an “Art in Parks” walking tour currently under development by AIPP.  The Parks and Recreation Department looks forward to participating in any effort or program to further the interest at the community level in the arts, local & world history, and culture, as well as to expand the access that people have to these spaces through use of facility rentals as a means to celebrate culture and history on an individual/personal level.
For more details on the City of Austin's Long Range Plan for Land, Facilities and Programs, check out the website for Our Parks, Our Future. https://austintexas.gov/page/our-parks-our-future-long-range-plan

Measure Details and Definition

1) Definition:  The total percent of available reservations in the City of Austin Parks and Recreation Department Museums & Cultural Programs Division.
2) Calculation method: Total number of facility reservations that were paid for divided by the total number of available reservations to the public for facility use.
3) Data Collection Process:  All facility reservations are entered into the department’s system of record, RecTrac, a recreation management software tool that tracks facility reservations, program enrollments and special events.
4) Measure Target Calculation: The annual target was set by taking the average percentage of facility reservations at museums and cultural program sites for the last three fiscal years (pre-COVID).
5) Frequency Measure is Reported: Annually (Calendar Year)
 
Date page was last updated: July 2022