City of Austin Performance Report 2014-15

Percent of Initial Commercial Building Plan Reviews Completed Within the Land Development Code Mandated Time of 21 Days

Measure Description
This measure is the percentage of initial commercial building plan reviews completed within the Land Development Code mandated time of 21 days. The 21-calendar-day period begins when all required plans, documents and review fees have been paid and/or submitted.
Calculation Method
This measure is calculated by dividing the number of reviews completed within 21 days by the total number of reviews completed within the time period. The initial review cycle is complete once all applicable reviews are complete, i.e. building, mechanical, electrical, plumbing and fire.
FY 2014-15 Results
For FY 2014-15, Commercial Plan Review reviewed 32% of its initial building plan reviews within the 21-day target.
Assessment of Results
In FY 2014-15, Commercial Plan Review (CPR) completed the initial review of new construction projects 32% of the time within the 21-day review cycle, while in FY 2013-14, 23% of the reviews were completed within the 21-day review cycle. Not surprisingly, the increase in the number of projects completed on time also resulted in a decrease in the average turnaround time from 33 to 32 days. In FY 2014-15, CPR received 3,144 applications, including 330 new construction applications, 2,082 quick turnaround applications, and 732 remodel applications. In previous fiscal years, CPR lacked the staff resources to achieve a higher percentage of reviews completed. Council approved four additional plan review positions in the FY 2015-16 budget, and the positions will be hired and trained by March 2016.
DSD employee examining building plans
Next Steps
Commercial Plan Review has used and continues to utilize overtime plus staff from Residential Plan Review and Commercial Inspections to help with plan review. This flexible use of staff from other sections and divisions was made easier to accomplish by the restructuring of the plan review and inspections divisions under a single Assistant Director. Four Engineer Associate positions were approved in the FY 2015-16 Budget, and these positions are anticipated to be hired and trained by March 2016 and a contract for third party reviewers is currently under development. The addition of resources will assist with increasing the percent of plan reviews completed within 21 days.
Contact Information
For more information contact Gerardo Sanchez, Chief Plans Examiner, at (512) 974-2538.